Very often, managers have this role of interface between management and the employees they manage. This sometimes complicated position actually has enormous potential with regard to the management of accounts and software access. On the one hand, the manager is informed about IT strategies, data security and the tools available, and on the other hand, he has this fundamental business knowledge that enables him to assign the right access to his teams. Proximity to the teams therefore makes him a relevant player in IT management, reducing the risk of assigning unnecessary accounts and data loss.
At Youzer, we believe in the potential of managers and integrate them into account management processes.
Anticipating departures
A manager's quality lies above all in their human qualities and their ability to create a pleasant working environment for their team.
But what could be more disappointing for a newcomer than to see that their manager has forgotten to prepare for their arrival? (This kind of situation happens much more often than you think!). It is to overcome this type of discrepancy that we have implemented a customizable notification system that informs the manager of the arrival of an employee several days in advance in order to anticipate their onboarding. Similarly, when a team member leaves, notifications are sent to remind you to schedule the suspension of access.
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New Employee Onboarding Automation
Preparing the arrival or departure of an employee takes time (a lot of time!) and requires performing tasks that are often repetitive. At Youzer, we believe that these low value-added tasks slow down the 'human' welcome of the employee and make the manager focus on purely technical elements. That's why we enable the automation of software account assignment and suspension actions.
Managers only need to select the tools they want to assign to the new member from a proposed list and watch all the accounts create automatically. They can also build « packages » of tools (Active Directory + Slack + Gmail for example) based on a position so they only have to assign this pack to their users.
The same applies to employee departures, simply enter the departure date and all software accounts will be automatically suspended at the exact moment of leaving the company.
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Visibility and usage tracking
Assigning accounts to teams is a definite advantage, but it must necessarily be accompanied by monitoring. By centralizing all aspects of account management on Youzer, you gain visibility through the direct display of all the accesses available to your team. You can therefore easily view, track and manage the tools of each of your close collaborators.
By having a precise idea of the software usage within your team, you can make informed choices about renewing or abandoning licenses, and thus potentially provide a financial benefit to your company. Youzer will thus recommend possible optimizations on your instance.
